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How to create T&A settings for organizations with fixed shift

A fixed shift is a shift when the employee works a defined number of hours for a particular time schedule.

Employee Scheduling Example: Company A

  • Day Start time: 05:00
  • Worktime: Monday to Friday 08:00 to 17:00
  • Overtime: 17:00 to 23:59 (worktime will be normal worktime multiply by 2)
  • Lunchtime: 12:00 to 13:00 (Automatically deducts one (1) hour from worktime)
  • Breaktime: Employees are to punch IN/OUT to record their breaktime
  • Grace: Employees have 15 minutes grace when checking IN and checking OUT
  • Rounding: All worktimes are rounded to 1 min
  • Punch Type: Worktime will be calculated based on the first and last punch


Employee Scheduling Example: Company A

1. Go to Time Attendance → Shift → Pay code and create pay code.

The term Pay Code has been changed to Time Code in recent versions of BioStar 2.

Before we start designing a schedule plan for this work schedule, we need to check what types of pay code we need to create. Pay codes are used in attendance management and overtime management to specify at what rate employees’ worktime should be calculated for different categories of time worked. If you set time rate as 2, BioStar will double the worktime, if you set time rate as 3, the worktime will be normal worktime multiply by 3.

For company A, administrator need to create and assign the following pay codes;

Pay Code Name Pay Code Type Time Rate Color Option
Regular Attendance Management 1 Red -
Overtime Double Overtime Management 2 Yellow -
Sick Leave Leave Management 1 - Worked

There are two options for Leave Management; Worked and Not Worked
  • Worked Leave is time off from work that employees can use without losing worktime.
  • Not Worked is time off from work that employees can use while losing worktime.

2. Go to Time Attendance → Shift → Shift and create shift.

  • Shift types are used to distinguish whether the worktime is fixed or allow employees to alter workday start and finish times.

3. Set Type as Fixed, Day start time as 05:00 and allow First check-in & Last check-out option.

  • Company A have traditional work arrangements which is fixed from 8am to 5pm.
  • The daily 24 hour schedules cycles from this day start time
  • The first and last event of the day will be considered as “Check-In” and “Check-Out”. This option is beneficial for devices without T&A keys.

4. Go to Time Segment and click Add to add work schedule.
5. Select a Regular pay code from a drop down list and set Start time to 08:00 and End time to 17:00. Set Min Duration to 04:00 and Meal Deduction to 01:00.

  • Click [Select] button to display list of pay code that is assignable to work schedule. BioStar 2 only allows you to select one “Attendance Management” type of pay code per shift.
  • Grace allows employee can be late for 15 minutes while still getting credit from working the full shift.
  • When employees do not meet minimum duration, their attendance result will be “Absence”.
  • The minimum period for meal will be 1 hour (60 minutes) which will be automatically deducted from total worktime, regardless of whether the full 1 hour (60 minutes) is taken or not.

6. Go to Time Segment and click Add to add work schedule.
7. Select a Overtime double pay code from a drop down list and set Start time to 17:00 and End time to 23:59.

8. Go to Rounding and set shift unit (min) as 1.

  • Rounding means that worktime are rounded to a specific minutes intervals. We highly recommend using a unit that is even fraction of an hour such as ½ hour (30 minutes) or ¼ hour (15 minutes).
  • The point specifies the threshold for rounding up versus rounding down.

9. Go to Time Attendance → Shift → Schedule Template and set type as Weekly

  • Schedule template allows you to assign a permanent schedule cycle.
  • Daily: Use to assign a schedule for specific number of days (Maximum 31 days).

10. Drag down the schedule into Monday and click Copy All button to copy the schedules. Delete schedule from Saturday and Sunday.

11. Go to Time Attendance → Schedule and create new schedule.
12. Select a Schedule Template from a drop down list and click the date on the calendar on which you want the schedule change to start and end.

  • The schedule will take effect from the selected date forward.

13. Assign employees into the schedule.

  • Assign users individually or by user group.


  • Holiday should be created from Setting → Schedule → Holiday. All holiday created from here will be automatically synchronized to Time Attendance.
  • The employee will remain on the schedule cycle until you change or remove the schedule.

14. Go to Time Attendance setting and configure T&A devices.